Undergraduate Engagement Coordinator - Engineering Administration

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Job Title: Undergraduate Engagement Coordinator - Engineering Administration

Company Name:	University of Illinois
Location:	Urbana, IL
Position Type:	Full Time
Post Date:	04/10/2026
Expire Date:	05/10/2026
Job Categories:	Education, Engineering, Collegiate Faculty, Staff, Administration

Job Description

Undergraduate Engagement Coordinator - Engineering Administration
Undergraduate Engagement CoordinatorOffice of Undergraduate ProgramsThe Grainger College of EngineeringUniversity of Illinois Urbana-Champaign The Office of Undergraduate Programs in The Grainger College of Engineering seeks applicants for an Undergraduate Engagement Coordinator position. This position is responsible for developing, coordinating, and executing Grainger Engineering Pathways to Grainger programs including IBM-Illinois Discovery Accelerator Institute (IIDAI) pre-college workforce development initiatives, Worldwide Youth in Science and Engineering (WYSE) summer and academic year programming and partnerships. Specific programming is focused on increasing access and representation in the Science, Technology, Engineering, and Mathematics (STEM) pipeline as well as introducing emergent and evolving research priorities to STEM-talented youth. Duties and Responsibilities:<ul type="disc" style="margin-top: 0"> <li>Support development and operations of WYSE summer programs, ensuring curriculum and experience is aligned with College and Departmental goals, especially as it relates to undergraduate experiential learning, early introductions to evolving research areas, and student recruitment goals.</li> <ul type="circle" style="margin-top: 0"> <li>Assist with coordination of Grainger Engineering summer programs, including Worldwide Youth in Science & Engineering (WYSE) summer camps, Young Scholars Summer STEMM Research program, and programming offered in partnership with community organizations. This includes some work outside of the standard office hours, including weekends.</li> <li>Recruit, train, and manage faculty, staff, and students to actively participate in Worldwide Youth in Science and Engineering engagement programs in both Champaign-Urbana and Chicago.</li> <li>Train and direct permanent staff plus a large temporary staff who serve as counselors, coordinators, mentors, and facilitators.</li> <li>Identify student staffing needs; recruit and select staff, assign, and coordinate their work, train, and manage their performance. Work with student employees to set career development goals and to recognize how their growth in this position contributes to their competitiveness with future employment searches and review committees.</li> <li>Liaise with Grainger faculty and staff and the UIUC College of Education to facilitate curriculum development and review for summer camps and other outreach initiatives. Identify opportunities to multi-purpose camp content for broader use and reach. </li> <li>Contribute to outreach program assessment and reporting.</li> <li>Coordinate K-12 engagement programs with College and departmental student recruiting efforts. Assist with College student recruiting efforts as needed.</li> </ul> <li>Support development and operations of academic year programming aimed at engaging pre-college students in topical areas of interest including, but not limited to, strategic focus areas for IIDAI. This includes some work outside of the standard office hours, including weekends.</li> <ul type="circle" style="margin-top: 0"> <li>In collaboration with topical experts from IIDAI and other emergent research areas, develop Grainger Engineering Worldwide Youth in Science & Engineering (WYSE) academic year programming. This includes K-12 programming for family STEM nights, out-of-school, and in-school programming, as well as professional development for educators.</li> <li>Coordinate the logistical planning and implementation of WYSE programming relevant to the IIDAI and other prioritized efforts. This includes working closely with faculty and staff to identify temporary staffing needs, recruiting and selecting staff, assigning and coordinating their work, and managing their performance.</li> <li>Recruit, train, and coordinate the WYSE LEADer volunteer pool, including course offerings, workshops, and Registered Student Organization (RSO) partnerships.</li> <li>Coordinate the recruitment of students, parents, and educators to participate in these programs.</li> <li>Maintain a working knowledge of outreach efforts in departments throughout the College and identify opportunities to share resources and best practices across programs.</li> </ul> <li>Support Regional, State, and National Competitions such as FIRST Lego Robotics, Science Olympiad, etc. to ensure a quality visit for the organization and families in attendance. This includes some work outside of the standard office hours, including weekends.</li> <ul type="circle" style="margin-top: 0"> <li>Liase with State and National organization event planning to identify needs and connect planning team members with relevant campus resources and support such as Conferences & Events and Facilities & Services.  </li> <li>Assist in identifying appropriate campus facilities for events. </li> <li>Ensure appropriate waivers and Protection of Minors processes are completed. </li> <li>Assist with volunteer recruitment using established campus networks and bulletins.</li> <li> Identify subject-matter experts or suggest keynote speakers. </li> </ul> <li>Monitor inventories, track, and reconcile expenditures and program assessments.</li> <li>Travel out of town to schools and other locations within the state of Illinois may occur. </li> <ul type="circle" style="margin-top: 0"> <li>Other relevant duties as assigned. </li> </ul> </ul>Minimum Qualifications:<ul type="disc" style="margin-top: 0"> <li>Bachelor’s degree in STEM, education, student services, or related field.</li> <li>A total of two (2) years (24 months) in education, training, and/or work experience in coordinating outreach and/or educational programs in a collegiate setting.</li> <li>Demonstrated experience advising college students.</li> <li>Demonstrated experience supervising students or volunteers (e.g., selecting, training, supervising, and evaluating staff). </li> </ul>Preferred Qualifications:<ul type="disc" style="margin-top: 0"> <li>Master’s Degree in STEM, education, student services, or related field.</li> <li>Experience creating educational programs.</li> <li>Experience managing budgets.</li> <li>Experience in grant, proposal and report writing. </li> </ul>Knowledge, Skills and Abilities:<ul type="disc" style="margin-top: 0"> <li>Demonstrated ability to effectively communicate with others, including the ability to make effective public presentations.</li> <li>Knowledge of program assessment and experience in its use.</li> <li>Knowledge of traditional and modern methods, tools, and techniques for increasing representation in STEM.</li> <li>Demonstrated organizational and planning skills.</li> <li>Excellent interpersonal skills.</li> <li>Ability to interact with a broad array of internal and external constituents.</li> <li>Ability to work flexible and extended hours, including some weekends.</li> </ul> PHYSICAL DEMANDS / WORKING CONDITIONS COMMENTS: <ul type="disc" style="margin-top: 0"> <li>Ability to remain in a stationary place for periods of time.</li> <li>Ability to move boxes of program supplies weighing up to 10 lbs. </li> </ul>TRAVEL REQUIREMENTS<ul type="disc" style="margin-top: 0"> <li>Travel out of town to schools and other locations within the state of Illinois may occur. (A university of Illinois vehicle will be provided and operation of the vehicle requires a current driver's license.) </li> </ul> APPOINTMENT INFORMATIONThis is a full-time Civil Service Program Coordinator position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date.  The budgeted salary range for this position is $55,000-$62,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position is not eligible for any type of sponsorship for work authorization.For more information on Civil Service classifications, please visit the SUCSS web site at <a href="https://www.sucss.illinois.gov/pages/classspec/default.aspx" target="_blank">https://www.sucss.illinois.gov/pages/classspec/default.aspx</a>. APPLICATION PROCEDURES AND DEADLINE INFORMATIONApplications must be received by 6:00 pm (CST) on 4/14/26. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a> will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Anisa Abalos-Ramirez at <a>aabalos@illinois.edu</a>. For questions regarding the application process, please contact 217-333-2137. At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.<a href="https://makeitcu.com/" title="https://makeitcu.com/">Champaign-Urbana</a>Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.This position is intended to be <a href="https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=2461262">eligible for benefits</a>. This includes health, dental, vision, life insurance, a retirement plan, paid time off, and tuition waivers for employees and dependents. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.<hr>The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit <a href="https://go.uillinois.edu/noticesandposters" target="_blank">Required Employment Notices and Posters</a> to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through <a href="https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf" target="_blank">E-Verify</a>.Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the <a href="http://go.illinois.edu/accommodationportal" title="http://go.illinois.edu/accommodationportal">reasonable accommodation portal</a>, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or <a title="mailto:accessibility@illinois.edu">accessibility@illinois.edu</a>.<hr>Requisition ID: 1035658 Job Category: Professional and Administrative Apply at: <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a><a name="HEJobs" type="hidden" value="No"></a><a name="Billing_Name" type="hidden" value="HRSS Front Desk"></a><a name="Billing_Email" type="hidden" value="engr-hrss-support@mx.uillinois.edu"></a>

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University of Illinois

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https://illinois.csod.com/ux/ats/careersite/1/home/requisition/16604?c=illinois

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